Any firm must have a document destruction policy, and it is required by law to preserve client data. Businesses must shred papers not just by law but also as part of operating a trustworthy enterprise.
The obvious advantages of document destruction, such as data security and avoiding identity theft, are well known. Every company should impose a document shredding policy or hire a document shredding service for a variety of additional reasons.
There are several reasons why shredding your company records makes sense. Here are a few less well-known advantages that might persuade your company that document destruction is crucial:
Businesses must adhere to strict guidelines for protecting customer information and documents. All facets of the economy are subject to Federal Trade Commission (FTC) regulations governing the protection of personal information. But did you realize that failing to take the right precautions to secure the personal information of your workers, clients, and vendors might result in financial fines for your company? The best practice for getting rid of paper documents and avoiding penalties is shredding.
The average American uses 750 pieces of paper every day. That is a lot of trash and trees, especially if it is all disposed of in landfills. Although shredding won't affect how much paper is consumed, it can facilitate recycling and reuse in order to lessen the environmental impact. Use your office paper shreds as shipment filler rather than expensive, unsustainable packing peanuts. Alternatively, you may recycle your trash so that it can be used to make cardboard boxes or paper towel rolls.
The FTC is not the only government agency that has standards dictating how firms must secure customer data. Document destruction may be mandated by law, depending on the sector of business you're in. Avoid becoming bogged down in bureaucratic hoops. In order to maintain compliance, shred your corporate records.
In many organizations, paper sometimes clogs up valuable workspace, causing a mess and significant security risks if documents are left lying around. Or, your company may invest money in actual file cabinets or other storage options for documents. In any case, there is a superior alternative that conserves both space and money. You may scan paper archives into digital ones and shred the paper ones by combining scanning technology with document destruction. This will significantly improve workplace organization and drastically minimize increased storage expenses.
Along with the hazards of fraud and forgeries, there is also the possibility of negative publicity, clientele loss, and legal action, to mention a few.
All firms should discard or delete particular critical papers. Managing paperwork is essential in a number of fields, including law enforcement, the legal sector, government organizations, banks, healthcare providers, insurance companies, financial brokers, and real estate.
Whenever you want a paper shredder, get in touch with Royal Sovereign.